Sound familiar? The mobile invoice lands on the accounting desk, gets ticked off and filed — without anyone really knowing who in the company uses how much. Yet this lack of visibility often means real money going to waste.
This article shows what a structured usage analysis looks like, which metrics actually matter — and how you can gain maximum transparency with minimal effort.
Why most companies have no overview
A company with 20 to 50 employees can quickly have 30, 40, or more active SIM cards. Add tablets, IoT devices, and mobile routers. The provider's monthly invoice can then easily run to 30 to 80 pages of PDF — with base fees, itemized call records, data volume overages, and roaming charges.
The result: nobody actually reads the invoice. It gets booked, not analyzed.
The typical knock-on problems
- Employees with unused included services cost money every month
- Data volume overages are only noticed once the invoice has arrived
- Roaming costs from business trips go unquestioned
- Opportunities to switch to a better tariff are simply overlooked
What a structured analysis reveals
A monthly usage breakdown per phone number gives concrete answers:
Which employees barely use their included data volume? Anyone who consistently uses less than 20% of their booked data volume is paying for services they don't need. Switching to a smaller plan immediately reduces the monthly base fee.
Where do recurring overage costs arise? Employees who add extra volume every month or pay overage prices need a larger tariff — which is often cheaper than the ongoing add-on costs.
Where do roaming costs arise and are they justified? International assignments are legitimate — but forgetting to book a roaming option costs money. The analysis shows who was abroad, when, and whether a roaming flat rate would be worthwhile.
The three most important metrics per employee
| Metric | What it shows |
|---|---|
| Usage vs. included services | Does the tariff match actual usage behaviour? |
| Cost trend over 3 months | Is there an upward trend that signals action is needed? |
| Roaming share of total costs | Is an international option worth it? |
These three values are enough to make informed tariff decisions — without hours of manual analysis.
How IIA Analysis Suite automates this analysis
IIA Analysis Suite automatically reads incoming mobile invoices, extracts all relevant line items, and presents them in a structured format:
- Usage overview per phone number — with traffic-light system for over- and under-usage
- Trend analysis across multiple months — without manual spreadsheet maintenance
- BMD export format — directly for accounting, without double entry
- Roaming detection — automatically flagged, with cost comparison
The result: a 60-page PDF invoice becomes a clear, actionable analysis in minutes.
Frequently asked questions
How long does setup take? Initial setup including tenant configuration typically takes under 30 minutes. After that, the analysis runs automatically with every newly uploaded invoice.
Does it work with all Austrian mobile providers? IIA Analysis Suite currently supports A1, Magenta, and Drei — the three largest providers in Austria, covering over 90% of the business customer market combined.
What does the solution cost for an SMB with 20 employees? The Business package is designed for companies of this size. Detailed pricing is available on our pricing page — the first month is free.
Is invoice data stored securely? All data is processed and stored exclusively on EU servers. The system is GDPR-compliant and ISO 27001-certified.
IIA Analysis Suite automates mobile invoice analysis — with direct BMD integration for Austrian SMBs.
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